Maximum grant 15,000 EUR
Each applicant who has received a grant from European Regional Development Fund must inform the public about receiving the grant, using the logo of the European Regional Development Fund and the EAS. Please refer to the guideline and logos.
It is obligatory to attend preliminary counselling and receive a preliminary assessment at the local Regional Development Centre before submitting an application. Only then can you can submit your application via the e-service.
Information and support centre, +372 627 9700, email@example.com
Preliminary assessment, which has been provided by a Regional Development Centre employee.
The application process is conducted via the EAS e-service. Get acquainted with the application form sample.
A business plan will give a clear overview of the company’s planned activities and includes an action plan for the successful implementation of the project. See also the guidelines for compiling a business plan.
Financial forecasts (2018) have to be compiled on the basis of financial years. These will include cash flow statements, income statements and balance sheets. Use the self-generating financial forecasts form for guidance.
A balance sheet and an income statement about previous economic activities of the quarter preceding the application submission, if the applicant has begun economic activities.
For all expenditure incurred. Should not date back to more than three months before the application submission date. If expenses exceed the 5,000 euro limit for an acquired object or service, then it is necessary to submit three independent and comparable price quotes. If it is not possible to submit three independent quotes or if the cheapest offer is not selected, a statement of substantiation should be provided. When purchasing a device, the price quote should include the technical description of said device.
When acquiring a used device, it is necessary to provide an alternative price quote for a new device or refer to public sources if the information is accessible online. If you have chosen the last option, submit the webpage online in PDF format.
The declaration of a used device should be provided when the used device is purchased.
Terms of reference have to be provided if the applicant aims to use the grant for developing application software.
Copy of the employment contract, if remuneration is sought for employees’ wages. Copy of a contract of services or authorisation agreement, if remuneration is sought for the wage of a member of the Management Board. If contracts have not been signed yet, it is necessary to provide the description of the tasks of the planned position, job or mandate.
CVs should be provided for persons who are shareholders of the applicant or are its Management Board members.
Has to be submitted if the applicant is operating on the basis of mandates.
The Scheme of group members has to be provided if the applicant has subsidiaries or the applicant holds the majority of votes in another commercial undertaking in some other way.
The specialists of Regional Development Centres advise potential and starting entrepreneurs in order to support the preparation and implementation of their business plan. Information counselling is a way to get feedback on your thoughts concerning the start-up processes of a new enterprise. Also provided is information about the conditions under which your company is qualified to apply for the grant, and about additional funding opportunities. We recommend undergoing information counselling in a Regional Development Centre before participating in preliminary counselling for the start-up grant. We kindly ask you to contact the specialist of your region to do so.
Preliminary assessment prepared by the Regional Development Centres is a compulsory part of the start-up grant of the EAS as their specialists have extensive knowledge of the business activities in the region of the applicant company. Regional Development Centres are located in each county (except the company information point of Tallinn City Enterprise Board that does not carry out preliminary counselling sessions concerning the regulation of the start-up grant) and we advise you to contact them in order to receive a preliminary assessment to your start-up grant application.
The application, along with the necessary additional documents, is submitted via the EAS e-service. The EAS information centre will register an application that does not have any formal defects within 3 working days and inform the applicant of the start-up grant of doing so. If the EAS information centre notices formal defects while registering the application, the applicant is given an opportunity to submit additional information and eliminate said defects within 10 working days.
Keep in mind that the EAS information centre does not assess the content of the documents or the information submitted. The application can be declared ineligible, if we notice any defects that go against the conditions of granting support.
The applicant can begin implementing the project once they have received a notification of EAS that their application has been registered. It is crucial here to remember the project’s starting date that was marked on the application, because EAS will not fund any expenses incurred before that date.
When processing the application, the eligibility and compliance with the imposed conditions will be analysed. We also conduct an analysis of persons involved. The applicant will be informed should any defect become apparent, and they will be given additional time of up to 10 working days to eliminate the defects. EAS will halt processing the application for that period.
If the applicant is unable to eliminate the defects or does not provide necessary information on time, EAS will decide to not fund the grant without conducting analysis of the contents of the application.
If the application complies with the conditions, the next step is to evaluate the content of the project (business plan, financial forecasts, necessity of expenses). When evaluating applications, we go over the materials sent to EAS by the applicant. If necessary, the applicant will be asked to provide additional information or to meet a representative of EAS. The business plan submitted by the applicant is the basis for evaluating the application. The assistance of experts is used should that be necessary. The processing of the application is halted during the forming of an expert assessment, the applicant will be notified of this as well.
As a result of a thorough analysis, EAS will decide whether to fund or not fund the company and will notify the applicant of this as well. After examining the decision, the applicant is required to notify the EAS in written form of having received it.
The decision to approve or not to approve the application is generally made within 20 working days from the application submission date. The application processing time may be prolonged for the elimination of any inaccuracies in the application. The decision to not approve the application is sent to the applicant via e-mail to the address indicated in their application. A copy of the decision is also e-mailed to the Reginal Development Centre specialist who provided the preliminary assessment.
The prerequisite for the disbursement of the grant is the submission of a payment application along with accurate expense and payment documents. The grant can be withdrawn in full or up to four instalments. The payment application of the project can be submitted via the EAS e-service. The processing time of an accurately submitted payment application is 20 working days. The grant is paid to the recipient’s bank account after the submission of an accurately filled payment application. The grant recipient is obliged to pay the invoices marked on the payment application in full within 10 working days, by the latest, after the grant has been transferred to the recipients bank account.
Cash settlements are not acceptable, all expenses related to the grant have to be paid from the bank account of the company. An invoice must have been compiled within the eligibility period of the project. The object or service must be acquired within the eligibility period of the project.
The declaration of a used device should be provided when the used device is purchased.
After receiving the start-up grant, the entrepreneur will begin implementing their business plan. Regional Development Centres invite entrepreneurs to development consultations in order to offer comprehensive help for reaching their set goals and to monitor the targeted use of grant money. At least four consultations will take place during the eligibility period, although, more meetings can be organised if necessary. It is important to understand here that the entrepreneur and the specialist of the Regional Development Centre have the same goal – to launch a functional enterprise and to do so in accordance with the set conditions.
The first development consultation takes place 6 months after the beginning of the eligibility period of the project, at the latest. In order to do so, the specialist of the Regional Development Centre (presumably the same person who conducted the preliminary counselling) will contact the grant recipient and set a mutually agreeable time for the meeting.
The recipient of the grant is obliged to submit an interim report after the end of the eligibility period via the e-service, where they shall fix incurred costs and purchased assets (example). Be sure to contact the specialist who conducted the development consultations of the Regional Development Centre in relation to any question concerning interim reporting.
Development counselling is a systematic and long-term, at least three-year customer relationship between the organisation carrying out development counselling and the recipient of the grant in which the counselling supports continuous implementation of the activities indicated in the business plan and successful implementation of the business plan.
The recipient of the grant is obliged to attend a development counselling session at least once in each half year. Specific dates by which the development counselling session must have been held are indicated in the decision of approval.
When attending the development counselling sessions, the recipient of the grant submits the balance sheet and income statement as of the previous quarter to the specialist of the Regional Development Centre.
After the completion of the project, the grant recipient will submit a final report to the EAS via e-service. Financial statements of the company should be added to the final report (example). By the time of submitting the final report, the grant recipient must have achieved all the set targets in accordance with the business plan and financial forecasts.