Grant for international events and conferences

During 2015-2020 the Estonian Ministry of Economic Affairs and Culture in cooperation with the Enterprise Estonia tourism development centre will give out a grant from the funds of the European Regional Development Fund for the organisation of international events and conferences held in Estonia. 

The aim is to present Estonia as the destination of international conferences and cultural and sporting events.

The grant can be applied for by a state and local authority establishment and a legal person that is registered in Estonia.

Maximum grant 65,000 EUR

 
The maximum grant percentage from the entire cost is 70%

Terms and Conditions

The conference that is supported must follow these terms:

  • the marketing activities are planned on at least one foreign market outside Estonia and information about Estonia’s tourism opportunities is offered as part of the event;
  • the total number of nights spent by the foreign participants is a minimum of 500 in the capital city and it’s close surroundings (Harju county) or a minimum of 300 outside of this region;
  • the programme of the conference lasts for at least 3 consecutive days;
  • the time of the conference taking place is not earlier than 4 months after the submission of the application;
  • the applicant will involve a minimum of 2 small and medium-sized enterprises servicing participants of the conference;
  • marketing materials are based on the Estonian marketing concept;
  • the recipient of the grant notifies of the website visitestonia.com in its marketing channels.

The cultural or sporting event to be supported must follow these terms:

  • the marketing activities are planned on at least one priority target market specified in the tourism development plan (Finland, Sweden, Norway, Latvia, Russia, Germany and Great Britain) and information about Estonia’s tourism opportunities is offered as part of the event;
  • the event is reported by international media;
  • the minimum total number of nights spent by the foreign visitors of the event is 1000;
  • the event lasts for at least 2 consecutive days;
  • the time of the event taking place is not earlier than 4 months after the opening of the application round;
  • the applicant will involve a minimum of 2 small and medium-sized enterprises servicing participants of the event;
  • marketing materials are based on Estonia’s marketing concept;
  • the recipient of the grant notifies of the website visitestonia.com in its marketing channels.

Activities that are supported

The activities of a project related to the organisation of the event are carried out within 48 months and the activities of a project related to organising a conference are carried out within 60 months from the submission of the application, but not later than by 31 August 2023.

The grant can be used for covering the following expenses:

  • marketing expenses in foreign countries;
  • transport and accommodation expenses of persons arriving from foreign countries;
  • transport and accommodation expenses of the journalists of foreign countries;
  • expenses of international television and web broadcasts;
  • expenses of the technology, equipment, rent of premises;
  • expenses of organising and servicing the conference or event;
  • organising a tour introducing Estonia as a tourism destination;
  • expenses of organising the opening and closing event;
  • expenses related to collecting and analysing the visitors’ statistics and feedback;
  • expenses for complying with the notification obligation of structural support;
  • expenses for using the Estonian marketing concept.

Application

The minimum amount of the grant for one conference is 15,000 euros and the maximum amount is 30,000 euros. The minimum amount of the grant for one cultural or sports event is 20,000 euros and the maximum amount is 65,000 euros.

The maximum proportion of the grant per project is 70% of expenses eligible for aid.

The applications for the grant given for organising the conference are given on a running basis, application for the grant given for organising events takes places in stages.


More information
Piret Loorand
piret.loorand@eas.ee
Development Consultant
Regional Development Centre
Enterprise Estonia

 
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